Minutes from April 12, 2003 MAJ Meeting

Don Hudson opened the meeting at 5:00 p.m. This months meeting was held at the Mechanicsville Branch Library. Eight active members, five applicants, and three visitors attended the meeting. Several new visitors and applicants introduced themselves at the beginning of the meeting. We also watched the video of Matt snapping his axle from Big Dogs. Following are the details from the meeting.

President’s Report:

• The club is out of money. The BOD discussed several methods to raise money for the club including: selling hot dogs/burgers at the Jeep Show along with a raffle, doing 50/50 raffles at meetings, and club members going to CAP to pull parts for selling on E-Bay. The club also has t-shirts and stickers to sell.
• Since there is a Big Dogs event and Camp Jeep in June, the attendees voted to cancel the June meeting.
• The September meeting will be held at Sammy’s house for an end-of-summer picnic.
• Items for the care packages to be sent to 3 VA4WDA members currently overseas were collected.
• The resignation of Jeff from the Board of Directors was discussed, but further discussion with Jeff prior to accepting the resignation was needed. Jeff has been unable to make the BOD meetings as a result of work, and felt it was unfair to the club.

Vice President’s Report:

• The sponsorship by Tom Woods Driveshafts is complete. Gift Certificates are in the works for the club to use in raffles.

Treasurer’s Report:

• The account has approximately $194. Approximately $200 is owed in taxes. The club still owes Lee $120 for keeping account positive earlier last year.

Secretary’s Report:

• While signing the attendance, everyone was asked to review the following by-law proposal:

Section 5:

Members who fail to pay their dues prior to the scheduled March meeting date will be removed from the club roster and no longer considered a member of Mid-Atlantic Jeepers. Removed members may reapply for new Membership, subject to approval of the Board of Directors, and paying a $10 reinstatement fee, along with membership dues.

• Sammy also said he would be setting up an affiliation account with Quadratec. Once set up, a link will be added to the website that goes to the Quadratec website. Any purchases that are made at Quadratec when going through that link will give 5% back to the club.

Land Use Officer’s Report:

• Cindy was not able to attend the meeting.

Board Member Reports:

• No board members were able to attend the meeting.

Miscellaneous Business:

• Cory motioned that the club by-laws be amended to lower the requirements for becoming a member. Rather than requiring a person stay overnight with the club as an applicant, Cory proposed that applicants would only need to attend a day trip in addition to the two meeting requirement. This motion will be voted on at the next meeting that has enough active members to make quorum.
• Sammy motioned that the club by-laws be amended to make the club quorum requirement 51% of the current active membership. Current quorum is set at nine and the club has approximately 15 active members. The motion will be voted on at the next meeting that has enough active members to make quorum.

Meeting was closed at 5:45pm and the club had dinner at Anthony’s Italian restaurant.